Your deskshould run itself.
Kovalai builds AI-driven sourcing, screening, and pipeline automation for recruitment and staffing agencies, replacing manual candidate outreach, slow callbacks, and a neglected ATS with intelligent systems that fill reqs faster, automatically.
Doing nothing has a price.
It compounds every single month.
For recruitment and staffing agencies, every day without automation is a day of lost submittals, cold candidates, and placement fees that quietly walked out the door.
Your Recruiters Are Doing Admin Instead of Placing Candidates
Recruiters and account managers spend 3–5 hours per day on résumé screening, boolean sourcing, scheduling calls, and updating the ATS by hand. That time is your most expensive resource, and it's being consumed by tasks an AI agent can handle in seconds.
“Every hour of manual sourcing is an hour not spent closing placements”
The agencies that automate first capture the candidates and clients that everyone else is too slow to follow up with.
See the FixAI automation built for
your specific desk.
Kovalai designs, builds, and deploys AI sourcing agents, candidate outreach systems, ATS/CRM integrations, and placement-pipeline tools, giving recruitment and staffing agencies the infrastructure to source and place more candidates, automatically.
How It Works
Live System Preview
Four systems.
One complete engine.
Every service works independently or as part of a complete AI-driven sourcing and placement system built for your desk.
Custom AI agents that run candidate sourcing and cold outreach campaigns across IT & tech, healthcare, light industrial, and executive-search desks. Personalized at scale, with automated follow-up sequences that keep passive candidates warm until they're ready to talk.
What's Included
- AI agent-powered candidate outreach
- Boolean sourcing & list building
- Multi-step follow-up sequences
- Personalization at scale
- Reply detection & auto-routing
- Campaign analytics & reporting
AI-powered bots deployed on SMS, WhatsApp, your website, or your ATS, acting as a 24/7 screener that qualifies candidates, books interviews, and hands off top talent to your recruiters. Never miss an applicant again.
What's Included
- SMS & WhatsApp AI screening bots
- Website candidate-intake chatbot
- Candidate qualification workflows
- Automated interview scheduling
- ATS handoff automation
- After-hours coverage
Connect your candidate sources, screening bots, outreach, and team communications into one unified, automated placement pipeline. Built on GHL and n8n, every candidate and req is tracked, nurtured, and routed without manual data entry.
What's Included
- GHL CRM setup & integration
- n8n workflow automation
- Multi-source candidate consolidation
- Automated pipeline stage updates
- Task & notification automation
- KPI dashboard & reporting
We don't just hand you a tool. We build and launch the complete system. Custom career and client-intake pages optimized for conversions, full platform implementation, and hands-on training so your team can operate and scale everything independently.
What's Included
- High-converting career page design
- Full platform build & deployment
- System integration testing
- Team onboarding & training
- Process documentation & SOPs
- Post-launch optimization support
Not sure which service fits? Every engagement starts with a conversation, no commitment required.
Start the ConversationBuilt for staffing desks
across every vertical.
AI automation tailored for IT, healthcare, light industrial, and executive-search desks, with expansion into admin, finance, and accounting staffing coming soon.
IT & Tech Staffing
IT & Tech Staffing
AI-powered candidate sourcing for hard-to-fill technical roles: from cold outreach to passive engineers to a 24/7 screening bot that qualifies applicants and books interviews automatically. Fill niche tech reqs without adding sourcers.
Common Automation Use Cases
- 01AI Cold Outreach to Passive Engineers
- 02SMS/Chat Screening & Interview Booking
- 03Automated Candidate Follow-Up
- 04ATS Integration & Pipeline Tracking
What changes when your
desk runs on the right systems.
Automated agencies handle 3x the sourcing and submittal volume without adding headcount, because AI agents do the screening and follow-up.
Down from 3+ hours manual. AI screening bots and outreach agents engage applicants the moment they apply, before a competing agency can respond.
Speed is the entire competitive advantage in staffing. Automated response wins the candidate or the req before a manual process even wakes up.
Automated sourcing, screening, and nurture sequences drive 30% more filled requisitions without hiring anyone new.
Thinking from the field.
Why Speed Wins Every Candidate and Client
70% of candidates go with whoever calls first. A strong applicant who submits at 8 PM and gets an AI response in 4 minutes is already screened before your competitor's recruiter opens their inbox the next morning.
Systems, not shortcuts.
Listen to how it's built.
Where recruiting, business, people, and AI collide, hosted by Felipe Rodríguez, going behind the scenes with CEOs, founders, and staffing professionals.
Watch on YouTubeQuestions before you
take the next step.
If your question isn't here, the fastest answer is a direct conversation.
Yes, if you run an IT & tech, healthcare, light industrial, or executive-search desk, every system we build is purpose-designed for your specific vertical. We're also expanding into admin, finance, and accounting staffing. We do not apply a generic template. Your candidate pool, client expectations, and communication norms shape everything we build.
No. If you don't currently use GoHighLevel or n8n, we handle the full setup as part of the engagement. If you're already on one or both platforms, we build directly into your existing environment. Either way, you leave with a fully operational, documented system.
Depending on your setup, AI agents can: run personalized cold outreach campaigns to passive candidates, operate a 24/7 SMS or WhatsApp bot that screens applicants and books interviews, automatically update your ATS as candidates progress, send follow-up sequences, and alert your recruiters when a candidate is ready to submit. You define the rules; the AI executes them at scale.
Most core automation systems (sourcing outreach, screening bot, and ATS pipeline) are live within 3–6 weeks depending on complexity. We move fast because we have built these systems across multiple staffing verticals before. There is no learning curve on our end.
A human sourcer or VA can handle maybe 30–50 outreach touches per day, inconsistently. Our AI agents run hundreds of personalized outreach sequences daily, respond to inbound applicants in minutes around the clock, and never have an off day. The cost per qualified conversation is a fraction of a full-time hire, and it scales without adding headcount.
Yes. All systems are built with data privacy in mind from the ground up. Communications and workflows are configured to stay within compliant channels, and we work with you to ensure alignment with your existing data policies and any client-specific compliance requirements.
Yes. Every engagement ships with full documentation and team training so your recruiters can operate the system independently. We also offer ongoing optimization retainers for agencies that want continuous improvements: monitoring response rates, refining AI agent messaging, expanding sequences, and scaling as your desk grows.
Still have a question?
Ready to automate your candidate and placement pipeline?
Whether you run an IT, healthcare, light industrial, or executive-search desk, Kovalai builds the AI systems that fill your pipeline and place more candidates, automatically. Every engagement starts with a conversation.
Or send a quick message